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Our main objective is to take care of every detail to ensure the success of your event. We work seamlessly with your designated staff to provide smooth programme coordination. Our Coordination Methodology continues to be recognised by our clients based on past successes achieved. Our staff and all vendors/suppliers are issued with detailed itinerary documentation to ensure effective communication.

Event Planning

  • Consulting with the client to meet very specific requirements and objectives
  • Programme Design and Development
  • Marketing Strategies to maximise delegate attendance
  • Venue Investigation & Selection
  • Vendor Contract Negotiation
  • Database Administration of Delegates
  • Graphic Design to produce attractive promotional material
  • Invitations & RSVP's (Internet or paper based)
  • Accommodation bookings and coordination thereof
  • Entertainment & Production Services
  • Audio Visual, Lighting, Staging & Décor
  • Local & International Speakers
  • Photographic and Video Requirements
  • Conference Language Translation services where required
  • Banqueting, Catering and Menu Selection
  • Complete Itinerary Services & Checklists for distribution amongst all team players
  • Source Creative Corporate Gifts
  • Budget, Reconciliation and Continuous Financial Reporting

Travel Arrangements

  • Passport & Visa Arrangements
  • Travel bookings including Charter flight bookings when required
  • Complete Airport Assistance
  • Car Hire booking, Coach Services & Shuttle Arrangements

Managing the Event

  • Registration Staffing & Services
  • Delegate Conference Packs and Name Tags
  • Hotel Coordination & Rooming Lists
  • Check in/out of delegates
  • Banqueting & Catering Coordination
  • Conference Leisure & Transportation
  • Coordination of all Production Services, Technical Aspects and Vendors
  • Financial Reporting & Account Reconciliation
  • Post Event Evaluation and Follow-up

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